At this time, there are three ways in which you can add metadata to the PARADISEC catalogue. This section offers a brief overview of each, with links to more information.

Metadata records contain descriptions or attributes about a given resource. Esentially, metadata answers questions such as WHO, WHAT, WHEN, WHERE, HOW and WHY about your files. This information will help you and other researchers find your materials. The more details you provide, the easier that process will be. PARADISEC offers 3 methods for you to add metadata to the catalog.

Metadata Method 1: .XLS upload of minimal metadata spreadsheet

This method allows you to create a bulk set of items for your collection, requiring very few mandatory fields. Once you upload the file, you can then enrich the metadata of each item directly in the catalog (as described in Editing item details). As you can see in the image of the spreadsheet, there is a small number of fields to fill in. In order for the batch upload of metadata to work, you must not change the structure of the spreadsheet.

Download the minimal metadata spreadsheet from the PARADISEC site:


Metadata Method 2: ExSite9

ExSite9 is a metadata editor created for PARADISEC and can be downloaded from our GitHub site:

For complete instructions on how to use this program, consult the manual available from PARADISEC:

An additional manual fom the developer can be found here:

Below is a brief overview of the required fields for ExSite9

ExSite9: Starting a new project 

Begin a new project in ExSite9, filling in the necessary fields for your project. A project equates to a PARADISEC collection.


* Indicates a required metadata field

ExSite9: Metadata fields

*Project Name: this should be a descriptive title for your collection.

*Name: Insert your name, in the order last name, first name.

Institution: Insert the standard name of your institution as it appears in PARADISEC’s catalog.

*Email: Insert your email address. This will be used by PARADISEC’s administrators to contact you should there be any questions about your collection. Note that this will not be publicly available through our catalog.

Description: Insert a summary of the context, purpose and contents of your collection.

Collection type: Select “collection” (PARADISEC does not use the alternative collection type “dataset”).

Rights statement: [Enter any access condition details here - see the “Access rights” field]

Access rights: Enter one of the following five options, using the exact wording below:

  1. “As yet unspecified”
  2. “Closed (subject to the access condition details)”
  3. “Mixed (check individual items)”
  4. “Open (subject to agreeing to PDSC access conditions)”

If you have chosen the second option here, enter the access condition details in the “rights statement” field above.

Licence: Leave blank

Subject: Leave blank

Once you have created a project in ExSite9, you can then start adding metadata for each item you plan to archive in your PARADISEC collection. Remember, an item is not necessarily a file; perhaps it can be better thought of as a recording event which may include many associated files.


Uploading metadata files using the minimal metadata spreadsheet or ExSite9 method

Once you log in to the catalog, you will see your collection dashboard. Click the “Upload metadata file” button.


You are then presented with the option to upload an ExSite9 file or .xls spreadsheet.

Once you have used one of these methods to automatically create items in your collection, please follow the instructions on page 10 to further enrich your metadata by directly editing items in the catalog, as what you have just uploaded is still missing important metadata

Metadata Method 3: Adding/editing metadata directly via the catalog

The third method of adding metadata to your collection is by entering information directly into the catalog. Go to your collector’s dashboard, then click on the “Add new item” button.


Once you select to add a new item, you are presented with an editable form, with three main sections: Item details, Archive information, Admin information. Just start typing metadata directly into the catalog.


When you have finished editing your metadata, just click add itemadd item button.jpg

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